You’ll find more information on the bank statement that is simply a transaction ledger. There could be account overviews, notices, explanatory text, disclosures, and other pages that provide information a bookkeeper actually needs.
Processing all data isn’t required if the project is to move transactions to an accounting software or spreadsheet. Before creating the output, consider which pages are most useful.
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It Doesn’t Mean More Data.
Consider a business reviewing several months of bank transactions. The monthly PDFs could contain up to 10 pages but only a small portion of the document will contain the required transaction tables needed for accounting.
One solution is to copy the tables, but this can be slow and may cause typing mistakes. Businesses can convert bank statements to Excel but only on the pages that are relevant.
Docubrew’s preview page lets the user to review the page and choose what data to process. Disclosures, cover sheets and other pages that aren’t required can be omitted.
Previewing First Gives You More Control
Automation is best utilized in situations where the user can observe what’s going on.
Rather than performing a complete document conversion, Docubrew lets users preview statements before beginning the conversion. The software extracts the figures directly from the statement source instead of estimating financial figures.
When converting a PDF bank statement to Excel, that preview creates an opportunity to make sure the appropriate pages have been selected and examine the extracted information before downloading the result.
This is a simple but critical checkpoint when concerns financial documents.
The Export Should Be Shaped by the destination
What do you have in mind for the deal?
Excel is very useful when the bookkeeper needs to sort data, examine rows or alter data. CSV is an option for data that is being transferred to a different system. Docubrew also has support for QBO output.
A person who has to convert a bank statements into CSV such as, for instance it is possible to create the CSV instead of creating an Excel workbook first and manually changing formats afterwards.
Docubrew can be used with accounting software such as QuickBooks®, Xero®, and FreshBooksand also spreadsheet-based workflows.
Paper statements that have been scanned can be incorporated into the same workflow
Conversion selective isn’t restricted to digitally generated PDFs.
Companies may have older statements accessible only as scans of paper. Docubrew can scan PDF documents, including statements.
That can be helpful during historical bookkeeping projects where recent records are digital but earlier statements were scanned from paper. They can be converted using the same process followed by a review prior to exporting.
Process locally or use cloud
The way financial documents are handled is as important as the final product.
Docubrew’s Windows Desktop application can convert documents locally on the client’s system. Cloud processing is available for users who prefer processes that are based on browsers. Docubrew says that uploaded files are secured and uploaded documents and converted documents are automatically deleted after 24 hours.
To summarize, converting a banking statement to Excel shouldn’t mean feeding every page of a PDF into a tool and hoping that the output is helpful.
Begin by looking at the pages that contain the information you require. Check out what’s been extracted. Choose the format for the next accounting task.
It’s possible to build an efficient financial workflow through the deliberate process of processing less rather than processing more.